Breaks & Travel

During the academic year, the academy observes three major breaks: Thanksgiving, Christmas, and Spring Break (see 2025-2026 School Calendar.). All students are required to depart campus during these times. The academy provides optional transportation to and from Charlotte, NC, airport (CLT) for a fee. To arrange transportation, students must submit flight details to the Transportation Coordinator at rcooper@oak-hill.net no later than 10 days prior to travel.

While students are required to remain on campus most weekends throughout the academic year, certain weekends are designated as “open weekends.” When parents request that their student come home for an open weekend, the following procedures are to be followed:

  1. All requests for weekend travel must be submitted in writing to the Assistant Head of School, Aaron Grubbs, at agrubbs@oak-hill.net by the Wednesday prior to the requested weekend.
  2. If students are requesting to travel with or join another student’s family for the weekend, the parents or guardians of all students must provide written permission. Requests must be submitted to the Assistant Head of School, Aaron Grubbs, at agrubbs@oak-hill.net by the Wednesday prior to the requested weekend.
  3. The academy offers transportation to and from the Charlotte, NC, airport (CLT) for a fee. If you would like to use this service for an open weekend please contact our Transportation Coordinator rcooper@oak-hill.net to finalize any transportation arrangements.
  4. Permission for a student to leave with siblings must be submitted in writing by parents or guardians to the Assistant Head of School at agrubbs@oak-hill.net. Students may not depart campus with friends.